Raise your hand if you are not using Microsoft Office! If I ask this question in a public form I’m sure there will be either no hands going up or very few going up. This applies the same regardless of the industry you work in. Office applications are so close to us.
Guess what! How about a having it on your browser. Yeah Yeah! I know what you are thinking. Google Docs. Well! I’m talking about something looking and functioning like Office 2007 not just a basic user interface and functionality set like Google Docs. Yup! It was just announced that there is going to be a Office Web App attached to Windows Live.
Check this out, you'll be suprised.
I have been using and a Microsoft internal only version of this this for couple of months and it looks fantastic and works like a charm.
Outlook is a critical component in today's organized corporate work force. Apart from it's main functionality which is working with Emails, I think the calender is the most significant feature it has. Think about for a moment how well are you utilizing the available features in Outlook 2007 Calender.
Well! basic things thing like creating an appointment, sending meeting requests, creating recurring meets, color coded calender items etc, i'm sure everybody or at least most are aware of. Just thought of bringing few more cool features into your attention.
Maintaining Multiple Calenders
Figure 1: Showing 2 calenders enabled
Figure 2: two calenders overlapped
In Outlook 2008 you can maintain multiple calenders. These can be shared calenders from the Exchange Server. But the cool part in this is, these calenders can give an overlap display so it's wicket cool to detect the clashing appointments.
To Add a shared calender into your Outlook
- Click the 'Open Shared Calender' in the navigation pane in the calender view
- Type the name of the calender, or click the 'Names' button to view the list of available shared calenders and select
To get the overlapped view
- When you have multiple calenders, each calender will have a unique color.
- Each calender will have a tiny arrow on the top left corner. Click this arrow to combine it with the main calender
- this will basically give the main calender (or the currently selected calender) items in a prominant color and the other calender in a grayed out color (figure 2)
Insert Calender Option
Have ya'll faced a situation you want to set up a meeting with somebody in a time slot fitting to both and how many times have you send mails up and down mentioning 'i'm free at this time, how about you?' etc. Outlook 2007 provides a great feature for a requirement/situation like this. When you are writing a new mail goto the Insert tab and click the Calender button. This will display the 'Send a calender via E-Mail' window. In this you can select the calender, date range and the amount of information you want to display for the receiver'. For an example if you want to inform the receiver about your schedule for the next 7 days just select 'Next 7 Days' for the Date Range. When you hit the OK button it'll create a summary view of your calender for the specified duration with time slots marked as bury or free.
This is not actually a new feature. It's been there for quite some time. Strange that many Power Point users don't know about this. Briefly this is what it is ...
While you are creating the slides in PowerPoint you can enter the presenter notes at the bottom. The purpose of this presenter notes is basically to give some notes to the speaker so he knows what and when to speak. But have you ever wondered how to display these 'speaker notes' while doing a presentation.
What you have to do is go to the Slide Show tab in Office 2007 ribbon and in the Monitors group check the 'Use Presenter View' check box. You need more than one monitor to use this feature, because the whole idea is, one view is displayed to the audience and a seperate view displayed to the presenter. So if there is only one monitor is connected it'll give an error message as 'This feature is for use with more than one monitor, but only one monitor was detected. To see if your computer can display on multiple monitors, click the Check button'. Here you have to click the Check button and when it opens the display settings dialog, configure the multiple monitor settings. If the monitor settings are OK it won't give any message.
Normal view projected to the audience
Special 'Presenter View' which the speaker sees. Notice the slide view with the speaker notes
Shot displaying both views on the projection screen and the laptop screen.
Try this out. This will help you to do a better presentation, because it helps you to see what is next in the slide series, and key talk points are mentioned in the Speaker Notes Pane in the Presenter View etc.
Yup! Office 2008 just hit RTM ...
Windows folks ... don't get too excited, this is Office for Mac.
Just thought of starting to write some technical stuff in the blog. I'm still not planning to write any codes in the blog :) ... it'll be just some very useful and funky tech stuff. So going to start with a small write up about Office 2007.
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Do ya'll know that there are three UI themes in Office 2007. Well! this is only for the applications which has the Ribbon User Interface. That includes Word, Excel, PowerPoint etc. Default theme is a light blue which I think is a dull color. Other two themes are Silver and Black. I think the black one is the best and it rocks.
Click on the Office Button on the top left corner and Select the Options button at the bottom of the menu. This will open up the Options dialog box. Under the Popular Tab you'll find an option called Color scheme and there is a drop down in front. just select the scheme you want and hit OK. This will change the color scheme of your Ribbon UI.
More stuff later ...